27-D1 District Cabinet Meeting - August 2, 2020 - via Zoom
Kindness Matters
Minutes
Call to Order at 10:00 am by DG Tammy Rockenbach
Pledge led by 1st VDG Bill Clausius
A moment of silence was observed in honor of Lion Glen Hauge and others that have been lost.
Words of Wisdom - 2nd VDG Alan Johnson
“You don't need to know everything; you just need to know the people that know everything.”
District Governor Report
DG Tammy Rockenbach shared her goals for the 2020-2021 Lion year. Each Lion is asked to do 100 acts of kindness. Exit surveys have been reintroduced to help understand why Lions are leaving. Three districtwide membership orientations are being planned. A districtwide service project dealing with hunger is in the works along with a districtwide day of service.
DG Rockenbach also reported that in February, Guiding Lion training was held. These new Guiding Lions will be available to assist new clubs or any club that needs help. Development workshops to help develop and identify future district leaders are being planned. LCIF Campaign 100 will remain a priority. Lioness clubs have a tough decision to face this year and will be supported and treated with kindness and respect as they move through that process.
DG Rockenbach noted that technology is the new way of doing business in the current climate. A new cabinet position was created to manage the districts Zoom account and aid clubs with technological needs.
COVID Grant approval/wrap up
IPDG Conrad Dreyer reported that a $10,000 grant was issued from LCIF to provide PPE to the UW Children's Hospital. Currently waiting on the final invoices from the hospital to close the grant.
Approval of Minutes
CS Missy Dickson reported that the minutes are available on the District website.
MOTION: IPDG Conrad Dreyer/ZC Brian McKay
To approve the minutes of the May 9, 2020 27-D1 Cabinet Meeting.
...CARRIED...
Treasurers Report / Budget
DG Rockenbach reported that the treasurers report and financials are available on the District Website.
MOTION: PDG Rick Daluge/GLT Tony Sobczak
To approve the Treasurer's report.
...CARRIED...
District Budget
Administrative Budget
DG Rockenbach reported that this year's budget shows a loss of $12,000 with the added comment that recent years have been budgeted in the red and almost always finish in the black. To help demonstrate an understanding that clubs are losing many of their fundraisers, a three-month dues discount will be extended to all clubs.
John Jensen recommended that money that will not be used this year, such as the Forum expense, be removed from the budget to give a more realistic view.
MOTION: 1st VDG Bill Clausius/IPDG Conrad Dreyer
To approve the administrative budget as presented.
...CARRIED...
Activities Budget
MOTION: ZC Brian McKay/PDG Arlan Milestone
To approve the activities budget as presented.
...CARRIED...
Audit Committee Report
PDG John Jenson performed an audit of the financials and found everything to be in order. He noted that he had to retool the reports to accommodate some new things and thanked Bill Severson for his cooperation.
MOTION: PDG Rick Daluge/IPDG Conrad Dreyer
To accept the audit report as submitted.
...CARRIED...
Cabinet List on Website
DG Tammy Rockenbach noted that due to security concerns there has not been a membership registry on the District website for a couple years. The recommendation has been made to list the contact information for the Cabinet on the website.
MOTION: GMT Adam Crowson/GLT Tony Sobczak
To post the contact information for the District Cabinet on the District website.
...CARRIED...
Cancellations
DG Tammy Rockenbach shared that the Singapore International Convention was cancelled, Youth Exchange camp was cancelled, Leader dog tours have been suspended, the USA/Canada Forum will be held virtually, and WLM missions are currently on hold.
Committees
Reports available on the District Website
Global Membership Team (GMT)
GMT Adam Crowson reported that the district has recruited 140 new members, but dropped 194 members. Positive membership growth is the main goal and Becky Faliveno is running exit interviews. Looking to be setup membership chair training sessions. The G-Team is working together to work with the district.
NAMI
PDG Jodi Burmester is our representative on the North American Membership Initiative. She shared that Lions have lost members for the last 40 years. More information to come.
Global Service Team (GST)
GST Bruce Voight reported that he had contacted all clubs about the new Kindness Matters Service award, but there were only two nominations so far.
Stuff the Bus
Clubs that hold an event are asked to let Foundation Director Julie Baglama and GST Bruce Voight know.
Affiliate District Chair
ADC Greg Clark reported that the district started the lioness year with 12 clubs. Three have disbanded: Beloit, Cassville and Cobb. Of those 68 members, one already had dual membership, but only one other joined Lions. ADC Greg will be available to present to lioness and lions about the bridging program.
Lions Eye Bank of Wisconsin
Director Erica Singley shared that their new Community Outreach Manager, Casey Schmitz, has been doing donor support in their call center. The Transporter program resumed July 1. She anticipates that there will still be less numbers, but have put out some guidelines to keep transporters safe. In addition to receiving a PPP loan, the Lions came through when they were in need.
Restoring Hope Transplant House
Will begin building soon and it should take about 8 months once it begins.
Wisconsin Lions Foundation
Director John Elvekrog reported that as much as they tried, camp had to be cancelled at the end of the season. The Foundation did host it's golf outing with 122 golfers.
Vision Screening
Milo Parker reported that they have a good idea of what cameras get used where and would like to purchase a new PlusOptics camera and redistribute current equipment to avoid sharing. Additionally, they are working on a reduced warrantee cost at the state level, but due to COVID the meetings have stopped. Right now each camera's extended warrantee is $295 per year.
MOTION: 1st VDG Bill Clausius/PDG Rick Daluge
To approve the purchase of the new camera as proposed.
...CARRIED...
LCIF
1st VDG Bill Clasius reported that for the 19-20 fiscal year $37,100 was raised for campaign 100. Lion Dan Marshall from Stoughton Lions club will co-chair. Campaign 100 was extended for another year and 1st VDG Bill and Lion Dan will try to visit clubs to give a more expanded view of LCIF and campaign 100.
Zoom Commander
Dale Burmester shared that DG Tammy identified the need for clubs to meet virtually and the additional need for technology and help with that technology to make it happen. Out of that need the position of Zoom Commander was created. The title is meant to be funny to lighten what can be an overwhelming concept for some. As Zoom Commander, Dale will manage the district's zoom license, help setup meetings and help with other online tools.
Recognition
DG Tammy Rockenbach recognized IPDG Conrad Dreyer for his service this year and all the challenges that he faced.
Cabinet Installation and Inspiring Words
Performed by 2nd International Vice President Brian Sheehan.
Wheel of Fun/Adjournment
PDG Bob Faliveno won the amazon gift card.
Next Meeting - October 11, 2020
Meeting adjourned at 1:30pm
Reports:
Agenda also available as a pdf
Using Zoom (pdf)
May Cabinet Meeting Minutes
Treasurers Report - Administration (Excel)
Treasurers Report - Activities (Excel)
District Governor Report
2nd Vice District Governor Report
Immediate Past District Governor Report
Affiliate District Report
Audit Letter (pdf)
Children's Vision Screening Proposal (pdf)
Children's Vision Screening Report
Children's Vision Screening Reporting Form (Excel)
Children's Vision Screening Summary
Diabetes Committee Report (pdf)
Global Leadership Team Report (pdf)
Global Membership Team Report
Global Service Team Report
Kindness Matters Award Report
LCIF Report
Lions Eye Bank of Wisconsin Report (pdf)
NAMI Report (pdf)
Retention Report
Restoring Hope Transplant House Report
USA Canada Forum Report
Wisconsin Lions Centennial Report
Youth Exchange Report (pdf)
Note: some reports are PDF format. You may download the most recent free Adobe PDF reader at Adobe.